Last updated: November 2025

At WinDC, your privacy is important to us. This Privacy Policy outlines the types of information we collect, how we use it, and the choices you have regarding your data.

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1. Purpose and Applicability.

When you visit our website, we may collect the following information:

• Personal details you provide through forms (such as name, email address, phone number)
• Usage data including IP address, browser type, pages visited, and time spent on the site
• Cookies and similar tracking technologies to improve performance and user experience

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2. How We Collect.

We may collect your personal data when you:

• Visit or use our Websites, through submissions by you or automated cookies
• Interact with us by communicating through Websites, by email, by social media, or by telephone
• Participate in our online communities, blogs, or other forums
• Register for or attend an online or in-person event hosted or sponsored by us
• Submit an application to work for or with us, including as an employee, partner, or otherwise

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3. What We Collect.

The types of information we collect from you may differ depending on how you interact with us. Personal data we may collect from you may include:

• Your name, username, email address, postal address, phone number, and other contact information
• Your employer, job title, and other employment related information, education information, credentials, or other information you may provide in a job application
• Records of your correspondence with us or on blogs or forums
• Information you provide through other types of interactions, such as surveys, events, social media, or other communication with us

Personal data you may provide to us includes:

• Device and connection information, including IP address, unique device identifiers, browser type, browser language, and other device information
• Approximate location information based on your IP address
• Cookies and tracking technologies that analyze your interaction with our emails, use of the Websites, show traffic data, and log files such as time of access, date of access, software crash reports, session identification number, access times, and referring website addresses (see our Cookie Policy for more information on Cookies)

Personal data we may receive from third parties includes:

• Business contact information from third party providers, such as event co-hosts, B2B intelligence platforms, or your company
• Publicly available data from third party sources, like social media

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4. How We Use Your Data and Legal Basis for Processing.

How we use your personal data depends on how you interact with us. Generally, we only process your personal data when we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services, to enter into or fulfill our contractual obligations, to protect your rights, or to further our legitimate business interests.

In some jurisdictions, including those subject to the EU General Data Protection Regulation (“GDPR”) or UK General Data Protection Regulation (“UK GDPR”), we may only process your personal data when we have a legal basis to do so. Our legal basis for processing your personal data is listed with each purpose for processing below.

To provide and support Websites, products, and services.

We use your personal data to provide and support Websites, products, and services, including facilitate account creation and authentication and otherwise manage user accounts.
Legal Basis: Contractual obligation or legitimate interest.

To provide an individualized experience on Websites.

Legal Basis: Legitimate interest.

To understand and manage our relationship with you.

Legal Basis: Legitimate interest.

To communicate with you.

Legal Basis: Legitimate interest or consent (for marketing).

To determine the effectiveness of our marketing and promotional campaigns.

Legal Basis: Legitimate interest.

To identify usage trends.

Legal Basis: Legitimate interest.

For security, compliance, fraud prevention and safety.

Legal Basis: Legitimate interest.

For compliance with law or to investigate legal claims.

Legal Basis: Legal obligation.

With your consent.

When applicable.

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5. How We Share Your Data

We may share your personal data as follows:

With Affiliates.

We may share your personal data with our subsidiaries, joint ventures, or other companies under common control.

With Business Partners.

Partners who help us develop integrations, sell products, or host events.

With Third Party Agents and Service Providers.

Hosting, billing, storage, analytics, customer service, fraud protection, etc.

With Social Media Widgets.

Subject to the third party's policy.

By Linking to Third Party Sites.

You should review their privacy policies.

With Law Enforcement or Governmental Entities.

For compliance or legal investigation.

Through Business Transfers.

Merger, acquisition, reorganization, or similar transactions.

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6. Our Products and Services.

This Policy does not apply to personal data that WinDC processes on behalf of customers inside our products and services (acting as “processor”). For those, the customer is the “data controller.”

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7. Data Retention

We retain personal data as needed to fulfill the purpose for which it was collected and comply with legal requirements.

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8. Data Security

We use reasonable organizational, technical, and physical safeguards to protect personal data, but no method is 100% secure.

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8. Contact Us

If you have any questions about this Privacy Policy, feel free to reach out to us at team@windc.ai

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